Accounts Payable Specialist

Your responsibilities

The Accounts Payable Specialist is responsible for supporting the organization's accounts payable function by accurately processing invoices, maintaining vendor records, reconciling accounts, and ensuring timely payments. This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment while adhering to company policies and internal controls.

Essential Functions

1. Review, verify, and process vendor invoices for accuracy, proper approvals, and coding.
2. Match invoices to purchase orders and receiving documentation.
3. Maintain accurate vendor master data and supporting documentation.
4. Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely manner.
5. Reconcile vendor statements and investigate outstanding items.
6. Ensure compliance with company policies, accounting procedures, and internal controls.
7. Support annual audits by preparing requested documentation and reports.
8. Collaborate with purchasing, receiving, and other departments to resolve invoice-related issues.
9. Act as backup to the Sr. Accounts Payable Specialist for processing payment runs.
10. Generate and analyze accounts payable reports as requested.
11. Identify opportunities for process improvements and increased efficiency.

Your profile

1. Associate degree in Accounting, Finance, or a related field; Bachelor’s degree preferred.
2. 1 to 3 years of accounts payable, accounting, or related financial experience.
3. Working knowledge of SAP or similar enterprise resource planning (ERP) systems.
4. Experience with automated workflow and document management systems.
5. Proficiency with Microsoft Excel and other Microsoft Office applications.
6. Strong attention to detail and accuracy.
7. Excellent organizational, analytical, and problem-solving skills.
8. Effective written and verbal communication skills.
9. Ability to manage multiple priorities and meet deadlines.
10. Ability to work at a computer for extended periods.
11. Occasional lifting of files or office materials up to 20 pounds.

Contact Person

Cesarina Del Rosario
HR Team
Phone: